Bookkeeper/Accounts Receivable and Payable

Northern Oaks Management Bookkeeper/Accounts Receivable and Payable *Job Description* *Job Title:* Bookkeeper/Accounts Receivable and Payable *Reports* *To:* President *Job Classification:* Non-Exempt (Hourly) Minimum Requirements: A High School diploma or equivalent is required.
Business or Technical School is preferred.
Medical terminology and knowledge of Assisted Living and/or Long-Term Care is highly sought.
Healthcare or start-up company experience preferred.
 At least one-year experience in a medical office position or in a healthcare registration function, preferred.
Organizational Values: He/she will exhibit personal and team accountability to the following values: _*Family *_Actively supports a healthy family dynamic within the organization by exhibitingthe following behaviors: kindness, caring, devotion, and support.
These behaviors are evident in interactions with residents and team members.
_*Quality *_Actively supports, participates, and drives initiatives to grow technical skills both individually and as a team in order to foster a well-trained and educated organization.
The employee performs high quality work and safety is a top priority.
He/she is an advocate for the resident and the organization.
_*Team *_Exhibits behaviors that foster and support a strong team environment.
He/she is respectful and friendly to all team members, leads by example, and ensures that this value is central to the organization’s culture.
He/she seeks to grow relationships where professionalism and understanding are at the foundation.
_*Effectiveness *_Adheres to healthycommunication principles.
He/she will exhibit positive, uplifting behaviors.
_*Potential *_Will support, foster, and encourage personal, team, and organizational growth and development.
He/she owns personal responsibility for behaviors, performance, and technical skills.
*Required Skills:* · Must have a working knowledge of QuickBooks.
· Must have a working knowledge of excel spreadsheet (input and formula tasks).
· Strong accounting principle and application knowledge as well as the ability to adhere to acceptable accounting principles.
· Must be computer literate with a working knowledge of basic programs such as (word, Excel, PowerPoint) and be prepared to demonstrate it during the interview.
· Must have excellent oral and written communication skills.
· Must be self-motivated, organized, efficient, responsible, and able to multi-task effectively.
· Must maintain high standards of personal conduct at all times.
· Must maintain a positive, respectful, and sincere attitude.
· Must have the ability to work a flexible schedule at times.
· Must have past knowledge or experience regarding Medicaid or the health field.
· Proficient skillset to navigate Bill.
com and bill processing.
*Responsibilities Include (but not limited to) the Following:* · Must be available via phone calls (outside of office hours) to provide guidance on financials as well as processing of bill pay.
· Meet with management as required and execute assigned directives.
· Process bill pay in a timely fashion to avoid late fees.
· Accurately input all financial and reporting information into QuickBooks, spreadsheets, and alternative data sources to ensure an accurate financial history and current state.
· Develop and maintain consistent chart of accounts across multiple companies to ensure consistent and accurate reporting.
· Develop monthly budget with guidance of Management.
· Run monthly, quarterly, and annual reports including, but not limited to budget with YTD references, profit and loss, quality analysis, and balance sheet.
· Work with CPA to ensure all data is presented and available to ensure year-end close and tax submission are accurate, precise, and timely.
· Submit federal and state tax reports and payments as required monthly, quarterly and annually.
· Create and submit Medicaid financial reporting accurately and timely to ensure the best financial outcome for the facility.
· Develop, deploy, and educate local leadership on financial reporting to ensure accurate data entry and budget management.
· Analyze and update financial reporting to ensure accuracy.
Sources for analysis included spreadsheets, QuickBooks data, and alternative resources.
· Update all appropriate financial and facility performance spreadsheets and documents including, but not limited to financial dashboard, financial database, and cash flows.
· Submit documentation to financial institutions as required.
· Receive, validate, and deposit all revenue payments.
· Complete timely collection notifications and A/R reporting to administration and local residents.
· Resident invoice review and updates to tie out accordingly.
· Accurately input the revenues into QuickBooks as well as financial spreadsheets.
· Manage all revenue accounts including, but not limited to late fees, collection, prorated fees, changes in fee schedule, changes in service plan charges, and itemized charges.
· Manage on site petty cash.
· Update documentation and provide supportive materials regarding service and room & board charges.
· Create communication and educational materials to review financial information with residents and designated representatives.
· Effectively communicate and drive decision-making with residents, designated representatives, financial councilors, long-term care insurance, local leadership, and councilors to ensure there is a clear understanding and agreeable direction that is consistent and in alignment with the facility’s financial objects on billing and collection practices.
· File long-term care insurance timely.
· Address financial collections and payments in a professional and effective manner.
· Prepare and present financial reports as directed by Administrator or Manager · Perform all other responsibilities as assigned by Management · Perform month end bank statement reconciliation and Quickbook close Job Type: Part-time Pay: $20.
40 - $24.
48 per hour Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to commute/relocate: * Fargo, ND 58103: Reliably commute or planning to relocate before starting work (Required) Experience: * Bookkeeping: 1 year (Required) Work Location: In person