The primary responsibilities of this position are to coordinate the accurate processing of student accounts, provide explanation of fees to students and parents, provide administrative support for the Vice President for Finance and perform accounting duties for the Business Office.
1.
Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.
2.
Student Account Receivables – 40%
A.
Tuition Statement Coordination:
* Work with other members of the Student Team to set up forms for each term including fees and refunding rules tables.
Process charges for off-campus program fees and make arrangements for processing of student account statements (paper, electronic billing, etc.
).
* Assist Student Accounts Manager with the Fee Assessment process.
B.
Customer Interactions:
* Respond to questions and answer daily correspondence on student account statements· Prepare estimates for students and parents for determining loan amounts.
* Prepare mailings to students and parents with information on tuition and fees, monthly payments plans, etc.
* Make pre-collection calls to past due students with follow-up communication as needed
C.
Student Account Adjustments:
* Process adjustments, refunds, transfers, etc.
, on student accounts.
* Make adjustments online for refunding graduates, withdrawals, and non-returning students.
* Coordinate charges for damages and unpaid fines with other departments and process charges as needed on student accounts.
D.
Special Student Processing:
* Process faculty/staff tuition discounts.
* Prepare billings for ROTC scholarships, vocational rehabilitation scholarships, and other outside scholarships where an invoice is required.
* Make adjustments to the accounts of Fulbright Scholars—whose contracts usually include free tuition, student health insurance, housing, etc.
3.
Provide administrative support for the Treasurer/Vice President for Finance – 30%
* Word processing, formatting, and reproduction of correspondence, reports, forms, etc.
* Maintain calendars and schedule/arrange meetings, teleconferences and special events· Prepare and update documents, spreadsheets, PowerPoint slides
* Prepare materials and correspondence for several Board and college committees· Assist with preparation of budget materials, IRS reporting forms, audit letters, and internal campus communications, etc.
* Annually renew and update corporate registration status, NACUBO membership roster· Assist with administrative position searches
4.
Accounting Duties for the Business Office – 25%
* Key Journal Entries· Set up and maintain vendors· Prepare monthly statements for non-student customers
* Backup Accounts Payable Specialist and Administrative Assistant
* Key invoices as needed
* Validate keying of invoices as needed
5.
Other duties – 5%
* ·Answer phones and distribute mail
* Maintain Business Office Calendar
* Act as notary public
Job Type: Full-time
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee discount
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Referral program
* Tuition reimbursement
* Vision insurance
Experience level:
* 4 years
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
Whatsapp
