Payroll Compliance Specialist

Be part of a growing, successful company in an exciting and challenging field.
Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work.
This position will be located in: Fargo , ND Job Summary Ensures Border States is compliant with all federal and state payroll taxing authorities, establishes controls to verify compliance, and trains payroll staff on regulatory changes.
Responsibilities Essential Functions Ensures compliance with all federal and state payroll regulations.
Provides communication and training of regulatory changes to all appropriate individuals.
Ensures all regulatory reports are filed within established deadlines.
Maintains state tax accounts, including the establishment and closure of tax withholding and unemployment accounts, as needed.
Resolves issues with tax agencies in a timely manner.
Establishes controls to verify compliance with regulatory agencies and accuracy of pay statements and ensures tests are performed according to prescribed timelines.
Ensures tax withholdings are received by filing agency and filed on-time.
Audits employee tax withholding information to ensure appropriate state taxes are being withheld.
Responsible for entering all garnishment orders and validating results.
Responsible for entering monthly sales incentives.
Assists accounting with reconciliation of payroll accounts.
Coordinates payroll year-end activities and ensures accurate W2 forms.
Provides back-up to HR Payroll Specialist as needed.
Completes verification of employment requests.
Non-Essential Functions Processes manual checks and debit card transactions, as needed.
Responds to payroll related inquiries and resolves payroll concerns.
Generates ad-hoc reports as needed.
Reviews payroll processes and recommends improvements as they are identified.
Ensures all payroll processes are properly documented.
Updates the payroll project plan for all acquisitions.
Tests upgrades to payroll software and inbound and outbound interfaces.
Completes other duties as assigned by supervisor or other designate.
Qualifications Four-year accounting or business degree or the equivalent in related work experience, required.
Minimum five years prior work experience in payroll.
Requires a strong working knowledge of federal/state payroll regulation and payroll accounting.
Prefer strong working knowledge of Windows and Microsoft Office (Excel, Access, Word and PowerPoint) Skills and Abilities Builds and maintains a positive working relationship with all employees.
Acts as a liaison between employees and management, as needed.
Maintains confidentiality of HR/Payroll information and records.
Excellent communication and strong problem-solving skills Ability to effectively plan, organize, and use independent judgment.
Excellent customer service skills include being competent, accurate, responsive, and engaged.
Physical Requirements Frequency at which you would carry/lift in a typical day: Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100% Lift from Waist: < than 10 lbs.
- Not at all 10 to 25 lbs.
- Not at all 26 to 50 lbs.
- Not at all 51 to 75 lbs.
- Not at all 75 to 100 lbs.
- Not at all 100+ lbs.
- Not at all Lift from Floor: < than 10 lbs.
- Frequently 10 to 25 lbs.
- Frequently 26 to 50 lbs.
- Occasionally 51 to 75 lbs.
- Not at all 75 to 100 lbs.
- Not at all 100+ lbs.
- Not at all Carried for Distance: < than 10 lbs.
- Not at all 10 to 25 lbs.
- Not at all 26 to 50 lbs.
- Not at all 51 to 75 lbs.
- Not at all 75 to 100 lbs.
- Not at all 100+ lbs.
- Not at all Physical Activity Frequency at which you would do the following in a typical day: Sitting (a continuous period of being seated) - Continuously Standing (for sustained periods of time) - Frequently Walking (moving about on foot to accomplish tasks) - Frequently Bending/stooping (downward and forward) - Occasionally Crawling (moving about on hands and knees or hands and feet) - Not at all Climbing/Walking Stairs (ascending or descending) - Occasionally Reaching (extending arms in any direction) - Frequently Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally Balancing (maintaining body equilibrium to prevent falling) - Occasionally Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally Grasping (Applying pressure to an object with the fingers and palm) - Continuously Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously Talking (expressing or exchanging ideas by means of the spoken word) - Frequently Driving (the control and operation of a motor vehicle) - Occasionally Desk work (work usually performed at a desk) - Continuously Use of a computer - Continuously Use of a telephone - Frequently Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously Exposure (to adverse weather & temperature conditions) - Not at all Travel (travel needed to perform job duties) - Occasionally Additional Information This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion.
Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.
Our History Border States is a leader in the electrical supply distribution industry with over 100 locations in 24 states.
Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills.
We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries.
Border States has a competitive benefit package and is a 100 percent employee-owned company.
Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners.
We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers.
Employee-owners understand their roles in the success of the company and care about customers’ needs, which drives our focus on adding value to everything we do.
We recognize that not all customers are the same and each has specific requirements.
Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others.
Values As a Border States employee-owner, you’re responsible for living our mission, service philosophy and service standards.
Mission Border States provides value to our customers by delivering innovative product and supply chain solutions.
Service Philosophy We earn customer loyalty and confidence by caring about their needs and adding value to everything we do.
Service Standards Border States employee-owners are competent, accurate, responsive, and engaged .
Your career Join an experienced team at one of the largest electrical distributors in the United States.
What are you waiting for? Border States has a competitive benefits package which includes but is not limited to: Health, Dental and Vision Benefits Accident, Critical Illness, Hospital Indemnity FSA & HSA Employee Stock Ownership Plan (ESOP) Disability Benefits 401(k) Retirement Plan Life Insurance Employee Assistance Program Paid Holidays Paid Volunteer Time Personal Leave time and more! Border States provides bonuses to their employee-owners upon the achievement of branch and company goals.
Equal Opportunity For All It’s not just the law.
It’s something we’ve believed in since our founding.
We value the diversity of all of our employee-owners and will always be an equal opportunity employer.
Drug Free/Smoke Free workplace