Closing Date: 3/7/2024 6pm CT
Primary Duties and Responsibilities:
Processes invoices and employee expense reports in a timely and efficient manner.
Tracks unpaid invoices; codes expenses to the correct accounts and cost centers; and obtains authorized signatures as required by Finance procedures.
Checks employee and director expense reports for accuracy and assigns appropriate expense types and allocations.
Maintains efficient and up-to-date files and records primarily through electronic storage.
Tracks and reviews 1099/taxable benefits information for directors, employees, and contract services.
Maintains credit card, expense report approval, and invoice approval limits as described by Finance procedures.
Maintains vendor files.
Reviews outstanding credit card transactions and follows up with employees for timely processing.
Orders, tracks and distributes loan disbursement checks and accounts payable checks.
Reviews stale dated AP checks and contacts vendor for resolution.
Tracks unclaimed property and remits to the state on an annual basis in compliance with each states’ specific requirements.
Provides training and guidance to employees.
Assists with onboarding activities for employees and directors regarding Accounts Payable related topics.
Provides information for Audit and ICFR requests.
Contributes to finance goals and implements scalable accounting processes from an operational and technical perspective.
Supports management in completing special projects, as requested.
Performs internal controls over financial reporting and adheres to documentation standards to support our control environment.
Performs other accounting functions.
Maintains sales and property tax records.
Obtains company owned vehicle and trailer licenses, registrations and renewals.
Prepares daily deposit for corporate office receipts and tracks Association deposit reports.
Tracks various expenses for management and Board reporting purposes as requested.
Provides backup as needed for others on the team and completes other tasks, as assigned.
Required Qualifications:
Associate degree (AA) in accounting, business or related field or equivalent work-related experience
Up to one year of data entry experience or equivalent.
Timely and accurate data entry skills.
Listening, verbal/written communication, interpersonal and organizational skills.
Customer service and effective team skills.
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