Accounts Receivable Clerk

Job Details Working Title: Accounts Receivable Clerk Job Class: Account Clerk Senior Agency: Minnesota Colleges & Universities Who May Apply: Open to all qualified job seekers Date Posted: 11/21/2023 Closing Date: 12/04/2023 Hiring Agency/Seniority Unit: Minnesota State University Moorhead Division/Unit: Business Services Appointment Type: Unlimited; Full Time Work Shift/Work Hours: Day Shift; 8:00am - 4:30pm Days of Work: Monday - Friday Travel Required: No Salary Range: $20.
96 - $28.
37 / hourly; $43,765 - $59,237 / annually Classified Status: Classified Re-Posting: No FLSA Status: Non-exempt Telework Eligible: No Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary The Accounts Receivable Clerk receives, receipts, balances and deposits all incoming monies (cash, check, credit card) due the University.
There are high volumes of activity, including complexity in posting the funds accurately to a large variety of accounts.
This position provides front-line customer service to external customers, students, faculty and staff.
They will also provide assistance to the Accounts Receivable Accountant.
Detailed responsibilities include but are not limited to: Process all payments for University students, activities, past due accounts, organizations, scholarships and collection agencies.
Insure payments are posted to the proper Minnesota State accounts in ISRS.
Process all manual credit card transactions, incoming EFT’s, wire transfers and MMB entries.
Prepare deposits and make sure accuracy is maintained for all methods of payment with balancing of the daily cash drawer.
Lockable bank bags are prepared for armored car service and stored in the vault.
Maintain an armored car service pickup schedule and ensure only appropriate personnel enter the vault.
Provide pleasant, courteous customer service to all customers and direct them to other departments or employees when appropriate.
Work closely with other departments to understand or resolve any student account questions.
Verify and load 3 rd party accounts receivables based on outside agencies (guaranteed third parties), which includes Military, Rehab Services, and PSEO authorizations for students.
Set up the application of authorized amounts to the individual student account.
Ensure contracts are in place for PSEO and provide billing to vendors, State of Minnesota and school districts.
Monitor the receipt of University and outside authorized scholarship/trust funds so monies are correctly appropriated and accurate accounting records are maintained for each scholarship account.
Receipt outside authorized scholarship funds and inform the Financial Aid office of funds received for student and any required restrictions for the distribution of the scholarship or trust dollars.
Balance scholarship account for funds received, funds applied and funds held for future application.
Review term billing to students, organizations, third parties, etc.
confirming charges are correct and refer to other departments for review/discrepancies.
Confirm accuracy of billing and refunds based on tuition rates, credits, residency status, room and board, bookstore, parking, etc.
Invoice special registrations, past due accounts, and collection letters.
Qualifications Minimum Qualifications Demonstrated data entry skills sufficient to compile, sort, and verify data accurately.
Experience in handling high volume of transactions, locate errors, and balance accounts.
Experience with spreadsheets sufficient to perform functions using software programs such as Microsoft Excel to enter data and modify spreadsheets.
Demonstrated customer services skills necessary to provide prompt, courteous, and accurate information to customers in person, on the phone, via e-mail or through other written correspondence.
Proven accounting skills sufficient to maintain complete and accurate financial records and balance and resolve discrepancies.
Ability to maintain confidentiality.
Preferred Qualifications Accounting background and experience with accounts receivable.
Accounting experience and knowledge of accounting principles.
Additional Requirements The successful candidate must be able to lawfully accept employment in the United States by the day employment begins.
The University regrets that we are unable to offer H1-B sponsorship at this time.
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.
Application Details How to Apply Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to https://www.
mn.
gov/careers.
If you have questions about the position, contact Deanne Drummond at drummond@mnstate.
edu or 218-477-2222.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to the Office of Human Resources at HR@mnstate.
edu.
About Minnesota State University Moorhead MSU Moorhead is an inclusive university that pushes you to forge your own path.
We embrace diversity of ideas and people with our core values of grit, humility and heart.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 12 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at https://mn.
gov/mmb/employee-relations/labor-relations/Labor/.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity.
We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.
As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
Please indicate what assistance is needed.