EL Administrative Assistant and SBI Purchasing Support

JobID: 5837 Position Type: Support Staff/Administrative Assistant Date Posted: 3/1/2024 Location: District Office Closing Date: 03/11/2024 Job Type Full time Benefits Eligibility Benefits Eligible Schedule 12-months Monday through Friday Salary Range Group 6 from $19.
73 to $25.
17 per hour Position - Supports Director of EL Services (SBI) and the Assistant Director of Special Education.
Serves as the Administrative Assistant for EL services.
Will support purchasing, transportation, testing and professional development in the special education department.
Responsibilities 1.
Program Development and Management: EL Administrative Assistant - Priority: Essential - Percent of time: 60% 2.
Hiring and Payroll - Priority: Essential - Percent of Time: 5% Serve as the administrative assistant for the Fargo Public Schools EL program, including EL Summer Programming.
Monitor all facets of the EL Program to ensure Title III compliance and problem solve with stakeholders.
Provide leadership for: EL Family Night; Plans, coordinates, and implements a family engagement activity program for English Learner parents and students.
EL Back to School Registration Events Responsible for the organization and scheduling for English Learner assessments.
Communicates, collaborates, and cooperates with teachers, social workers, support staff, parents, and community.
Provide leadership for the EL Family Liaison program.
Provides leadership of the FPS EL Interpretive services within FPS and its educational partners.
Assists in preparation of reports and related department material (to FPS administration, state, and national levels).
Provides data to external and internal sources.
Serves as a positive public relations advocate for the school district.
Disseminates school and confidential information such as information relative to cultural backgrounds and academic and medical histories.
Maintains accurate files, records, and grant applications and follow through daily, weekly, and monthly.
Requisitions and orders supplementary curriculum materials and supplies.
Submits payroll/attendance for support staff, teachers, interpreters, consultants, and summer staff.
Arrange staff travel accommodation as needed.
Maintains and reviews student records and test scores for accuracy.
Organizes bus schedules for EL field trips and summer programming Assists in placing volunteers and compiling district reports.
Collaborates with other community agencies.
Assists in budget and grant application preparation, monitoring and analysis.
Register new students and enter student information in Power School.
Organize and accompany students and adults on field trips as needed.
Approves and coordinates access to digital subscriptions for students and parents.
Maintains EL Department Office and Website.
Participate in all mandatory training or training appropriate to the position as required by the district.
Responsible for the organization and scheduling of multicultural events.
Connects EL Families with community services and resources.
Coordinate workflow for EL Zoom Distance Learning for Other School Districts in ND, including invoicing and payroll.
Collaborate with ALC and Evenstart programs to promote literacy among families.
2.
Standards Based Instruction Purchasing and Contractual Support - Priority: Essential - Percent of Time: 40% Prepares accurate and complete purchase orders for the special education department for supplies and materials.
Works closely with multiple departments by placing orders, ensuring that purchases are recorded at the time of request, and submitting these orders to get approval from the department or purchasing manager.
Provides updates to special education management to aid in budgeting.
Liaison with transportation director and operational center personnel.
Processes requests from special education staff for testing materials and supplies while maintaining supply inventory.
Organize and maintain appropriate filing systems (electronic and paper files) as needed to support office functions.
Review, tabulate and enter data into a variety of systems.
Organize and maintain documentation and training required by paraeducator and other non-certified support staff.
Communicates, collaborates, and cooperates with colleagues, supervisors, and staff.
Must be thorough and detailed-oriented in work.
Performs other projects, tasks and duties required for this position.
Knowledge, Skills, and Abilities Minimum Qualifications High School diploma; plus, three to five years in general office work and/or training; or an equivalent combination of education and experience.
Ability to apply knowledge of current research and theory in specific field.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to operate office machines and personal computer and related software.
Ability to use basic word processing a must.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Preferred Qualifications Specific knowledge of Microsoft Word, Excel, Power Point and Google Doc, Sheets, and Slides or ability and desire to learn quickly.
Creation and use of electronic survey tools.
This position reports to: Director of Standards Based Instruction Internal and External Clientele and Purpose of Contact This position involves working as a team player with the people of the district, outside agencies, faculty, support staff and occasionally students.
The position handles highly confidential and private data and must be sensitive to people and their needs.
Problem Solving Work involves differing situations, requiring searching for solutions and identifying appropriate choices among a variety of defined options or within areas of learned things; the incumbent must consider which among many procedures should be followed and in what sequence to achieve the required results.
It is important to identify the problem and resolve it promptly and tactfully.
Problem solving and creativity in this position requires the ability to learn, understand, and maintain a high level of emotional intelligence.
Ability to maintain focus to complete tasks within expected timelines.
Freedom to Act Decision(s) Position Makes and Decision(s) Referred to Higher Authority The incumbent performs tasks under the direction of a certified teacher and responds to day-to-day needs, answer questions, and respond to emergent issues.
Non-emergent issues are discussed with the Teacher or Building Principal.
The incumbent takes initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands.
All employees must comply with department and institution procedures and policies, Fargo Public School policies and procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Stand Occasionally Use hands dexterously (use fingers to handle, feel, type) Frequently Walk Ocassionally Reach with hands and arms Occasionally Sit Frequently Climb or balance Rarely Talk or hear Frequently Stoop/kneel/crouch or crawl Rarely Taste or smell Rarely Lift and Carry up to 50 pounds Rarely Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Work is performed indoors.
Occasional travel between district locations and rare out of District travel is required.
Work hours rarely fall outside of typical workday.
Application Procedures All applications for open Fargo Public Schools positions must be made via www.
applitrack.
com/fargo/onlineapp.
Paper submissions will not be accepted.
Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference 4) Complete transcripts for each degree from the institutions conferring the degrees.
Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214.
Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.
For more information or questions please call 701-446-1000 or email humanresources@fargo.
k12.
nd.
us.
Fargo Public Schools (FPS) is dedicated to fostering an educational environment rooted in inclusivity and academic freedom.
Our FPS Philosophies articulate our commitment to these principles, guiding our practices to ensure every student's success.
We invite candidates to thoroughly review our FPS Philosophies as they reflect the foundational values and expectations for all FPS employees.
By applying, candidates express their commitment to embracing and upholding these philosophies in their professional practice, contributing to a culture of excellence and inclusivity within our schools.
The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities.
The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.
JobID: 5837 Position Type: Support Staff/Administrative Assistant Date Posted: 3/1/2024 Location: District Office Closing Date: 03/11/2024 Job Type Full time Benefits Eligibility Benefits Eligible Schedule 12-months Monday through Friday Salary Range Group 6 from $19.
73 to $25.
17 per hour Position - Supports Director of EL Services (SBI) and the Assistant Director of Special Education.
Serves as the Administrative Assistant for EL services.
Will support purchasing, transportation, testing and professional development in the special education department.
Responsibilities 1.
Program Development and Management: EL Administrative Assistant - Priority: Essential - Percent of time: 60% 2.
Hiring and Payroll - Priority: Essential - Percent of Time: 5% Serve as the administrative assistant for the Fargo Public Schools EL program, including EL Summer Programming.
Monitor all facets of the EL Program to ensure Title III compliance and problem solve with stakeholders.
Provide leadership for: EL Family Night; Plans, coordinates, and implements a family engagement activity program for English Learner parents and students.
EL Back to School Registration Events Responsible for the organization and scheduling for English Learner assessments.
Communicates, collaborates, and cooperates with teachers, social workers, support staff, parents, and community.
Provide leadership for the EL Family Liaison program.
Provides leadership of the FPS EL Interpretive services within FPS and its educational partners.
Assists in preparation of reports and related department material (to FPS administration, state, and national levels).
Provides data to external and internal sources.
Serves as a positive public relations advocate for the school district.
Disseminates school and confidential information such as information relative to cultural backgrounds and academic and medical histories.
Maintains accurate files, records, and grant applications and follow through daily, weekly, and monthly.
Requisitions and orders supplementary curriculum materials and supplies.
Submits payroll/attendance for support staff, teachers, interpreters, consultants, and summer staff.
Arrange staff travel accommodation as needed.
Maintains and reviews student records and test scores for accuracy.
Organizes bus schedules for EL field trips and summer programming Assists in placing volunteers and compiling district reports.
Collaborates with other community agencies.
Assists in budget and grant application preparation, monitoring and analysis.
Register new students and enter student information in Power School.
Organize and accompany students and adults on field trips as needed.
Approves and coordinates access to digital subscriptions for students and parents.
Maintains EL Department Office and Website.
Participate in all mandatory training or training appropriate to the position as required by the district.
Responsible for the organization and scheduling of multicultural events.
Connects EL Families with community services and resources.
Coordinate workflow for EL Zoom Distance Learning for Other School Districts in ND, including invoicing and payroll.
Collaborate with ALC and Evenstart programs to promote literacy among families.
2.
Standards Based Instruction Purchasing and Contractual Support - Priority: Essential - Percent of Time: 40% Prepares accurate and complete purchase orders for the special education department for supplies and materials.
Works closely with multiple departments by placing orders, ensuring that purchases are recorded at the time of request, and submitting these orders to get approval from the department or purchasing manager.
Provides updates to special education management to aid in budgeting.
Liaison with transportation director and operational center personnel.
Processes requests from special education staff for testing materials and supplies while maintaining supply inventory.
Organize and maintain appropriate filing systems (electronic and paper files) as needed to support office functions.
Review, tabulate and enter data into a variety of systems.
Organize and maintain documentation and training required by paraeducator and other non-certified support staff.
Communicates, collaborates, and cooperates with colleagues, supervisors, and staff.
Must be thorough and detailed-oriented in work.
Performs other projects, tasks and duties required for this position.
Knowledge, Skills, and Abilities Minimum Qualifications High School diploma; plus, three to five years in general office work and/or training; or an equivalent combination of education and experience.
Ability to apply knowledge of current research and theory in specific field.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Ability to operate office machines and personal computer and related software.
Ability to use basic word processing a must.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and Board of Education policies.
Preferred Qualifications Specific knowledge of Microsoft Word, Excel, Power Point and Google Doc, Sheets, and Slides or ability and desire to learn quickly.
Creation and use of electronic survey tools.
This position reports to: Director of Standards Based Instruction Internal and External Clientele and Purpose of Contact This position involves working as a team player with the people of the district, outside agencies, faculty, support staff and occasionally students.
The position handles highly confidential and private data and must be sensitive to people and their needs.
Problem Solving Work involves differing situations, requiring searching for solutions and identifying appropriate choices among a variety of defined options or within areas of learned things; the incumbent must consider which among many procedures should be followed and in what sequence to achieve the required results.
It is important to identify the problem and resolve it promptly and tactfully.
Problem solving and creativity in this position requires the ability to learn, understand, and maintain a high level of emotional intelligence.
Ability to maintain focus to complete tasks within expected timelines.
Freedom to Act Decision(s) Position Makes and Decision(s) Referred to Higher Authority The incumbent performs tasks under the direction of a certified teacher and responds to day-to-day needs, answer questions, and respond to emergent issues.
Non-emergent issues are discussed with the Teacher or Building Principal.
The incumbent takes initiative to ensure completion of all tasks and will adjust priorities to accommodate competing workload demands.
All employees must comply with department and institution procedures and policies, Fargo Public School policies and procedures, as well as local, state and federal laws, regulations, guidelines and business and industry standards.
Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Stand Occasionally Use hands dexterously (use fingers to handle, feel, type) Frequently Walk Ocassionally Reach with hands and arms Occasionally Sit Frequently Climb or balance Rarely Talk or hear Frequently Stoop/kneel/crouch or crawl Rarely Taste or smell Rarely Lift and Carry up to 50 pounds Rarely Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Work is performed indoors.
Occasional travel between district locations and rare out of District travel is required.
Work hours rarely fall outside of typical workday.
Application Procedures All applications for open Fargo Public Schools positions must be made via www.
applitrack.
com/fargo/onlineapp.
Paper submissions will not be accepted.
Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.
Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference 4) Complete transcripts for each degree from the institutions conferring the degrees.
Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214.
Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.
For more information or questions please call 701-446-1000 or email humanresources@fargo.
k12.
nd.
us.
Fargo Public Schools (FPS) is dedicated to fostering an educational environment rooted in inclusivity and academic freedom.
Our FPS Philosophies articulate our commitment to these principles, guiding our practices to ensure every student's success.
We invite candidates to thoroughly review our FPS Philosophies as they reflect the foundational values and expectations for all FPS employees.
By applying, candidates express their commitment to embracing and upholding these philosophies in their professional practice, contributing to a culture of excellence and inclusivity within our schools.
The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities.
The District prohibits discrimination and harassment based on an individual’s race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.