The Executive Assistant provides strategic executive, administrative, and development support to Lake Region Healthcare’s Vice Presidents of Professional Services & Ambulatory Care.
The Executive Assistant plays an extremely important role within the executive function, ensuring efficient and effective operations for the clinic leadership team.
The incumbent must be highly proactive and be able to effectively manage and exercise initiative in resolving situations that do not require the leaderships' attention.
He/she must have excellent decision-making skills and a keen sense of priorities in managing requests for the leaderships' time, as well as assisting with time management for the Vice Presidents.
The position is a visible extension of the executives and must demonstrate a commitment to the organizational philosophy of operating within a person-centered care environment.
Strong interpersonal and communication skills are essential for this position.
The position functions as the primary point of contact for internal and external constituencies on all matters pertaining to the the clinic leadership team, and will organize and coordinate executive outreach and external relations efforts and oversee special projects.
The Executive Assistant has contact with trustees, employees, medical and clinical staff, volunteers, patients, community leaders, and personnel.
The incumbent has access to sensitive, confidential information and must be able to maintain those confidences and act with discretion.
The Executive Assistant must be flexible in rearranging his/her schedule as priorities necessitate.
The incumbent establishes the work procedures and priorities within imposed deadlines.
Requirements are representative of minimum levels of knowledge, skills, and/or abilities.
To perform in this position satisfactorily requires excellent communication skills both verbally and written, superior organizational skills, outstanding customer service skills, critical thinking and analytical skills, and sharp attention to detail.
The position requires a strong level of confidence, and comfort working in a fast-paced environment with a high level of professionalism.
Project management experience preferred, but not required.
Previous clerical or administrative support experience is preferred, but not required.
A bachelor’s degree and knowledge of the healthcare industry is preferred, but not required.
Presents data in a succinct manner.
Ability to work independently and with professional discretion.
Excellent writing, editing, grammatical, organizational, and research skills.
Ability to work with a broad range of people including Board members, medical staff, colleagues of the clinic leadership team and staff, and others.
Excellent management, time-management, and problem-solving skills
Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
Successful completion of the pre-employment health screening process required.
Must be able to attend the work site per schedule.
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