Office & Administrative Specialist Intermediate

What drives you? At MnDOT, we are driven to find talented, innovative employees for Minnesota’s nationally recognized transportation system.
We work to build the best team in the transportation industry to ensure that Minnesota thrives with a safe, sustainable and leading edge transportation system.
You will be surrounded by a diverse community of experts, each driven by challenging work and motivated by the greater good.
You will understand the impact of the work you are doing and be able to see the benefit you are providing to the citizens of Minnesota.
You can set your sights high and use your strengths to grow within the organization.
MnDOT offers superior health and retirement benefits as well as a solid commitment to work-life balance, which provides you the tools to thrive both at work and outside of work.
Job Details Working Title: Office & Administrative Specialist Intermediate Job Class: Office and Administrative Specialist, Intermediate Agency: Transportation Dept Who May Apply: Open to all qualified job seekers Date Posted: 02/01/2024 Closing Date: 02/14/2024 Hiring Agency/Seniority Unit: Transportation Dept / Transportation-Dist 4-AFSCME Division/Unit: District 4 - Detroit Lakes / D4 Finance, Acctg, Bus Support Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $19.
57 - $25.
95 / hourly; $40,862 - $54,183 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME Work Area: Detroit Lakes Headquarters FLSA Status: Nonexempt Telework Eligible: No Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary Under general supervision, compiles, reviews and maintains a variety of fiscal and program records, written materials and reports using multiple procedures, typing, computer and technical program knowledge.
Maintains special data bases, mailing lists and manuals.
Writes general correspondence.
Provides technical advice to other office staff.
Account for receipts and disbursement of money for standard accounts.
Acts as the districts Adopt a Highway Coordinator.
Qualifications Minimum Qualifications **To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
** Data entry sufficient to scan and update information into spreadsheets and databases.
English (speaking and/or writing and/or reading orally) sufficient to speak, read, understand, and respond to written and spoken communications with internal and external customers; and to file and retrieve information based on content, using alphabetical filing practices.
Knowledge of computer skills; databases, spreadsheets, word processing and the ability to manipulate computer software to effectively design, set up and deliver documents, letters, memos, data, and tables.
Customer service skills on the phone, in person and online to provide effective general office support and resolve routine customer issues.
Administrative management skills sufficient to maintain manual and electronic files for efficient organization and retrieval of information.
Math sufficient to: add, subtract, multiply and divide whole numbers, fractions and decimals; calculate percentages; and use simple formulas which will be used to calculate and reconcile information.
Preferred Qualifications Experience providing administrative support to a large office.
Ability to work independently in a fast-paced and demanding work environment with frequent interruptions; Ability to multi-task and prioritize work to meet deadlines while utilizing resources available.
Additional Requirements This position requires successful completion of the following: REFERENCE/BACKGROUND CHECKS: **Successful candidate must pass past-employer reference checks and criminal history check** It is our policy that all candidates submit to a background investigation prior to employment.
The background check may consist of the following components: SEMA4 Records Check Criminal History Check Employment Reference Check Education/License Verification Driver's License Check Application Details How to Apply Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to https://www.
mn.
gov/careers.
If you have questions about the position, contact Alicia Isakson at alicia.
isakson@state.
mn.
us or 218-846-3507.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Alicia Isakson at alicia.
isakson@state.
mn.
us.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers.
The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us and indicate what assistance is needed.
Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities.
Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation.
Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ADArequest.
dot@state.
mn.
us; or by calling Janet Miller at 651-366-4720; or using MN Relay 711.
The MnDOT Reasonable Accommodation policy can be found at: https://www.
dot.
state.
mn.
us/policy/hr/hr009.
html.