Office & Admin Specialist Sr

Job Details Working Title: Office & Admin Specialist Sr Job Class: Office and Administrative Specialist, Senior Agency: Pollution Control Agency Who May Apply: Open to all qualified job seekers Date Posted: 02/07/2024 Closing Date: 02/13/2024 Hiring Agency/Seniority Unit: Pollution Control Agency / Pollution Control-AFSCME Division/Unit: Watershed / Business Systems Unit 3 Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: Yes - Up to 5% of the time Salary Range: $20.
96 - $28.
37 / hourly; $43,764 - $59,236 / annually Classified Status: Classified FLSA Status: Nonexempt Telework Eligible: No Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary This position exists to perform high-level lead clerical and administrative support in the Minnesota Pollution Control Agency’s (MPCA) Detroit Lakes Regional Office.
This position is responsible for large, complex, or multiple function systems with a broad knowledge of multiple programs sufficient to develop and improve work procedures while having a broad knowledge of MPCA terminology.
This position will train new administrative staff in the Detroit Lakes Regional Office in administrative policies and procedures that have an overall Agency impact.
This position also exists to complete multiple regional office managerial tasks in collaboration with regional office manager to assure the regional office functions smoothly and efficiently.
Qualifications Minimum Qualifications Skilled in using Microsoft Word to create, format, edit, print, and save a variety of documents, including memos and correspondence as well as spreadsheets, tables, charts, and graphs in an efficient manner.
Experience with databases and workflows to include accuracy and attention to detail.
Customer service skills to respond effectively to customers who have questions about agency operations and procedures (in person, on the phone, and through public presentations).
Ability to understand and follow written and verbal instructions.
Business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.
Possess a valid driver’s license – see additional requirements.
The Minnesota Pollution Control Agency will not sponsor applicants for work visas.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Preferred Qualifications Two (2) years of customer service or two (2) years general office experience using working knowledge of Microsoft Word, Excel, and Adobe Acrobat DC.
Experience working with a document management system and document entry.
Knowledge of data practices requirements when working with data and the ability to keep confidential information private and handle it appropriately.
Excellent problem solving and analytical skills.
Ability to: Function both independently and in a team environment.
Establish and maintain effective working relationships with other employees and the public.
Prioritize multiple assignments according to program guidelines.
Follow detailed instructions for data entry, processing of documents, and execution of tasks in multiple data systems.
Ability to research and understand information.
Physical Requirements Requires occasionally lifting and/or carrying such articles as file folders and boxes.
Although a sedentary job is defined as one which involves sitting, a certain amount of sitting, walking, and standing is often necessary in carrying out job duties.
Additional Requirements A driver’s license is an essential function of this position.
This requires possession of an unrestricted Class D Driver’s License.
The job offer is contingent on confirmation of a valid driver’s license AND a satisfactory driver's license record check.
Requires a Class D driver's license: a single unit vehicle with a gross vehicle weight of less than 26,000 pounds.
This is a basic driver's license.
Operators may also tow vehicles/trailers as long as the gross combination weight does not exceed 26,000 pounds.
Application Details How to Apply Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to https://www.
mn.
gov/careers.
If you have questions about the position, contact Donovan Baugh at Donovan.
Baugh@state.
mn.
us.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Donovan Baugh at Donovan.
Baugh@state.
mn.
us.
About Pollution Control Agency Our mission is to protect and improve the environment and human health.
We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people.
We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers.
The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us and indicate what assistance is needed.