Office and Administrative Specialist, Intermediate

Come help the Department of Corrections transform lives for a safer Minnesota! Each day when you come to work for the Department of Corrections, you have the opportunity to truly make a difference in the lives of those under our care and for those in communities throughout Minnesota.
Job Details Working Title: Office and Administrative Specialist, Intermediate Job Class: Office and Administrative Specialist, Intermediate Agency: Corrections Dept Who May Apply: Open to all qualified job seekers Date Posted: 01/12/2024 Closing Date: 01/18/2024 Hiring Agency: Department of Corrections Division/Unit: Community Services/Field Services Work Shift/Work Hours: Day Shift/8:00 am - 4:30 pm Days of Work: Monday - Friday Travel Required: No Salary Range: $19.
57 - $25.
95 / hourly; $40,862 - $54,183 / annually Classified Status: Classified Bargaining Unit/Union: 206 - Clerical/AFSCME FLSA Status: Nonexempt Telework Eligible: This position may be eligible to work in a hybrid work environment with the option of telework based on business needs and at the discretion of the supervisor.
Designated in Connect 700 Program for Applicants with Disabilities: Yes Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job.
Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary The Minnesota Department of Corrections (DOC) has an opening for an Office & Administrative Specialist Intermediate in the Moorhead Field Services District Office.
This position provides administrative assistance, clerical services and office management for District Supervisors, Regional Managers, Central Office Field Services Staff, Stentence to Service (STS) Crew Leaders and Corrections Agents.
Responsibilities include but are not limited to: Provide word processing, typographical and transcription services, and technical assistance to the District Supervisor, Corrections Agents, and Sentencing to Service staff so that effective communications between agencies and departments can be maintained, data systems are maintained, and correspondence is prepared accurately and submitted in proper formats and on proper forms within adequate time periods.
Assist with management of the office so that office needs are addressed and the office functions efficiently and effectively.
Provide receptionist services to ensure that the appropriate action is taken by staff within the proper time frame.
Maintain Court Services Tracking System (CSTS) and office files, in addition to other data bases used by Field Services, to ensure integrity and generation of accurate client information.
Perform other office functions as necessary or assigned to assure efficient operation of the office.
Qualifications Minimum Qualifications To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below.
Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Skills in data entry sufficient to enter client information into database systems, such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS) and Bureau of Criminal Apprehension (BCA).
Skills in database management sufficient to maintain, update, and retrieve information from database systems, such as CSTS, Chrono Database, S3, COMS, and BCA.
Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation and spelling.
English speaking skills sufficient to communicate effectively with a wide variety of individuals, including supervisors, probation agents, court administrators, law enforcement and DOC employees.
Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.
Skills in word processing sufficient to draft letters, memos, and reports Preferred Qualifications The following qualifications are strongly desired of applicants seeking consideration for this position: Two or more years post-secondary education.
Experience entering data into database systems such as CSTS, Chrono Database, S3, COMS and/or BCA.
Experience working in a criminal justice setting.
Experience working in an office/clerical setting.
Experience related to court administration, which includes the review of criminal court documents.
Physical Requirements The completion of pre-placement physical components may be required for this position.
These components may consist of a tuberculosis screening, commercial drivers license (CDL) drug test, and/or respirator clearance.
The selected finalist may also be required to review and sign a Physical Demands Analysis (PDA) for this position.
For a copy of the PDA, please email Teresa Moen at teresa.
moen@state.
mn.
us Additional Requirements The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy.
Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy.
This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
Application Details How to Apply Select “Apply for Job” at the top of this page.
If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.
mn.
us.
For additional information about the application process, go to https://www.
mn.
gov/careers.
If you have questions about the position, contact Teresa Moen at teresa.
moen@state.
mn.
us or 651-361-7173.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Teresa Moen at teresa.
moen@state.
mn.
us.
About Corrections Dept Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities.
These people may be incarcerated in our correctional facilities or be under our supervision in the community.
No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence.
Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve.
The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency’s mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony.
As an employee, your benefits may include: Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers.
The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities.
If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.
mn.
us and indicate what assistance is needed.