Sr Preconstruction Manager

Overview: The Senior Preconstruction Manager is responsible for all preconstruction, planning, risk management, delivery activities and coordination of project transition from estimating to project operational team for all projects that have been awarded to the Company.
The Manager shall facilitate a streamlined and seamless hand off between these two construction management phases.
This is to include coordination, arrangement, development, setup and management of subcontracts, suppliers, vendors, engineers, client contract negotiation, and coordination related to permitting and government authorities, amongst development and completion of all other preconstruction and risk management templates and general leadership for the projects.
The Senior Preconstruction Manager will have significant amounts of time spent in front of clients and will need to represent the best interests of the Company and engage as a leader to the best of the manager’s ability at all times.
The Senior Preconstruction Manager is also responsible, together with the rest of the Preconstruction Team, for developing, implementing and continuously improving all Preconstruction and Risk Management processes, systems and tools within the Company.
For projects under the control of the Preconstruction and Risk Management Department, the Senior Preconstruction Manager shall have all project operational team members reporting to the Senior **Candidates must be a current IEA or Wanzek Construction employee to apply for this role.
** Responsibilities: Preconstruction and Risk Management Leadership: Together with the Director, coordinate, manage, and supervise the work of project operations management team members and support staff during the preconstruction activities up to the official hand off from preconstruction to operations in accordance with the preconstruction and risk management processes and procedures.
Give clear direction and targets to ensure all project staff during the preconstruction phase will have the ability to achieve their goals and targets so that the overall goals of the Company are met.
Assist the Director in developing the department’s strategy, vision, budget, and business plan.
Represent the Company and its best interests with a high degree of professionalism at all times and in accordance with the ethics and values of the Company.
Establish and maintain relationships with existing and new clients – internal and external.
Participate in and assist in attracting, recruiting, developing, and retaining top caliber talent to the department and Company.
Act as a resource for other team members and colleagues within the Company.
Provide regular reporting to the Director and other executive team members as required.
Maintain knowledge of relevant industry precedents and procedures.
Manage coordination of preconstruction activities with the legal department, estimating department and other support departments as required.
Estimating Support: Work with the estimating team on projects they are focusing on in order to: Establish and coordinate a weekly review of Owner supplied information for coming bids; Gain early knowledge of the project to help in project planning; and Help with the initial project plan that gets bid to ensure all aspects of the plan get included in the estimate.
Subcontract, Suppliers & Engineering: Obtain or update quotes for scope areas where materials or subcontractors are required.
Coordinate with the Electrical Procurement Manager with their related scope of work.
Creation or revision of related scope of work for proper quotation from subcontractor or supplier.
Create and maintain templates for subcontract attachments capturing lessons learned among Company projects.
Management of engineering or required subcontracting or procurement under limited notices to proceed, purchase orders or as otherwise authorized by clients.
Coordination with Electrical Engineering Manager with their related scope of work.
Could include preliminary investigations, drawing creation, quantity verification, routing, surveying, equipment specifications or other necessary functions during the preconstruction phase.
Management of buyout to maximize potential profitability.
Establish buyout by leveraging positive ‘gaps’ between estimation and bid to the owner.
Coordination with potential project operations team of approval of subcontractors, suppliers and engineering management.
Analysis of available, best fit, subcontractors and vendors to maximize profit and schedule.
Lead subcontract and supplier negotiations and serve as a contract/subject matter expert.
Client Contracting: Management of the final project estimate during the contract negotiation phase.
BOP/EPC/CSA Contract Exhibit creation, negotiation and tracking; to be coordinated with the Director, Construction Account Executive (CAE), Senior Project Manager (SPM) and/or Project Manager (PM) where their lead or input is required.
Assist the Director, CAE and/or SPM in negotiation and tracking of the BOP/EPC/CSA Terms and Conditions (T&C’s), taking the lead as necessary/applicable and serving as a contract/subject matter expert.
Manage and fulfill any pre-contract or limited notice to proceed reporting or compliance requirements with clients, government authorities, etc.
Prepare and submit monthly reports and invoices to clients for authorized works, if any.
Project Planning and Management: Develop and maintain preconstruction documents until handed over to the project operations team.
Preconstruction Checklist Risk Register Lessons Learned Register Facilitate project operations team completion of the project execution plan and all of its attachments.
Identification, investigation, mitigation preparation and cost impact analysis of scope items differing from normal conditions (examples: surface rock impacts, multiple size foundations, underground pipelines, timber removal, high water table, unique geotechnical conditions, new machinery being installed, new tools or processes being used, etc.
).
Identification of areas of potential profit increase and preparations as to how best to take advantage of them.
Project schedule expansion management from the estimating schedule.
Items to include in schedule creation are: estimating assumptions, client requirements, Wanzek crew availability, maximization of activity float.
Manage the project and/or oversee project operations team to ensure project kickoff approval during the Phase Gate Review process.
Travel for project preplanning coordination as necessary: Project site visits as required by client, engineering, risk identification/mitigation and government authority coordination.
Preconstruction meeting coordination at locations not related to the site that may include client’s, engineer’s, client’s suppliers’ or Wanzek subcontractor/supplier’s office or manufacturing locations.
Work with internal departments to get the projects setup in Viewpoint, Procore, B2W, etc.
Track ongoing implementation and closure of Phase Gate Review and Pre-Activity actions items.
Manage the implementation during operations of the Pre-Activity Review, Benchmarking Review, Risk Management and Lessons Learned processes.
Track ongoing implementation of risk related action plans to ensure target mitigation is met.
Perform reviews and undertake both site and office-based audits of project operation teams’ Risk Registers, related action planning and implementation, and the overall risk management system in general.
Report project financials during Monthly Cost-to-Complete Meetings if project operations team is not yet assigned.
Permitting and Government Authority Management: Initiation of communication, together with the Permitting Manager, with local municipalities related to requirements, permitting and construction coordination (may also be handed off from initial discussions with the Estimating Team).
Identification of restrictions of the project related to this, which may include: restricted access due to roads or bridges, powerlines, pipelines, road use agreements, proximity to “no access” areas, etc.
Investigation and eventual mitigation plan related to any environmental, geotechnical or archeological restraints.
PERCENT TIME: Preconstruction and Risk Management Leadership: 10% Estimating Support – 10% Subcontracts, Suppliers and Engineering – 20% Contracting – 20% Project Preplanning – 35% Permitting and Government Authority Management – 5% Qualifications: EDUCATION AND WORK EXPERIENCE: Minimum 4-year degree in construction management, law, business or related field.
Certified or licensed Lawyer, Engineer, Project Manager and/or Risk Manager is beneficial.
KNOWLEDGE, SKILLS AND ABILITIES: Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek’s Zero Injury principles.
Strong knowledge of the construction industry, processes and project management.
Ability to understand, use and interpret project schedules and planning tools.
Ability to read and understand construction designs and documents.
Ability to understand and interpret a variety of legal documents, including agreements and contracts.
Ability to handle confidential material with discretion.
Excellent interpersonal, analytical and logical thinking skills required.
Ability to communicate effectively, both verbally and in writing with excellent negotiation skills required.
Write reports, business correspondence and document project activities.
Effectively present information and respond to questions from senior management, project managers, superintendents, clients, customers and the general public.
Proven ability to create and maintain strong working relationships with both internal and external clients.
Proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint is essential, strong knowledge of SharePoint and document control software is an advantage.
MasTec, Inc.
is an equal employment opportunity employer.
The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws.
The Company also prohibits harassment of applicants and employees based on any of these protected categories.
It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.