Payroll and Accounts Payable Clerk

Job Summary: The Payroll and Accounts Payable Clerk will be responsible for the timely entry of vendor invoices and payment processing, as well as the compilation and data entry of weekly payroll out of our West Fargo, ND office.
Core Duties/Responsibilities: *AP Duties:* · Process invoices and payments timely and accurately.
· Handle customer/field operations calls timely and in a positive and professional manner.
· Match invoices to properly approved purchase orders and receiving documents.
· Forward invoices to appropriate project manager or individual(s) responsible for payment authorization.
· Obtain proper authorization when required.
· Contact vendors regarding errors on invoices.
· Answer all vendor inquiries professionally and positively.
· Prepare invoices for payment.
· Prepare accounts payable checks.
Print all accounts payable reports and maintain all accounts payable files within an acceptable timeframe.
· File necessary paperwork.
o Make copies of all job-related invoices for job folders *Payroll Duties:* · Complete Data entry for weekly payroll.
o Collect timecards from all department heads of the company.
o Verify that vehicle GPS match the location and time stamps of the timecards.
o Determine if time is at Regular or Overtime rates.
o Verify PTO balances if PTO time is requested on timecards.
o Compile all hours worked for each hourly employee to enter in payroll system.
o Enter in per diem for out-of-town crews.
· Enter any necessary deductions or additions to individual employees, as needed.
· Process/print paychecks.
· File/post necessary regulatory payroll taxes and corresponding payments.
Other Duties/Responsibilities: · Backup administrative assistance with answering phones and directing walk-in visitors.
· Obtain Certificates of Liability/Unemployment Insurances for Subcontractors.
· Obtain W-9 Certificates for all Vendors.
· Prepare/verify lien waivers when necessary.
· Perform all other duties as assigned by management in a professional and efficient manner.
Required Skills/Abilities: · Excellent organizational skills, time management and attention to detail.
· Excellent customer and employee service skills.
· Ability to handle a heavy volume of A/P work that will include data entry, filing, matching, and batching of invoices, and maintaining relationships with the field operations team and vendors.
· Must be proficient in Microsoft Office Suite or related programs.
· Knowledge of Sage software is preferred, but not required.
· Ability to learn on-the-go in a fast-paced environment.
· Ability to maintain confidential and meticulous records.
· Working knowledge of multi-state sales and use tax rules/usage is preferred, but not required.
· Candidates must have valid work authorization and be able to work in the U.
S.
without company sponsorship.
Education and Experience: · Business or Accounting degree preferred.
· Experience in accounts payable processing preferred.
· Payroll processing experience preferred.
Physical Requirements: · Prolonged periods sitting at a desk and working on a computer.
Job Type: Full-time Pay: $23.
00 - $28.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Health insurance * Health savings account * Life insurance * Paid time off * Referral program * Vision insurance Schedule: * Monday to Friday Work setting: * Office Ability to Relocate: * West Fargo, ND 58078: Relocate before starting work (Required) Work Location: In person