Administrative Assistant

*Job Summary* NDGI is looking for an organized, detail orientated, and self-motivated individual to join our team as an Administrative Assistant! You would perform a variety of clerical and office support functions and work closely with the Vice President and HR Manager .
This position is perfect for the individual who enjoys staying busy and doing something a little different every day with a wide variety of tasks.
We are looking for someone who can adapt to change, problem solve, take that next step without being asked, and be a friendly and professional person to interact with! With technology progressing more and more every year, NDGI strives to evolve with it and use it to our advantage! Therefore, you would be using many websites, programs, and other forms of technology on a regular basis to help streamline and automate as much as possible.
For example, Microsoft teams (very similar to skype), is often used for the video chat capabilities during orientations and interviews with our other offices in different states! The tasks and responsibilities with this position have the potential to evolve and expand, depending on the individual hired based off their capabilities and willingness to branch off into other responsibilities.
*Hours:* 7:30am to 4:30pm, Monday through Friday We do have some flexibility to shift the start and end time by a half hour to an hour, as long as it would total 8 hours per day! *Responsibilities and Duties:* * Coordinate executive communications, including taking calls, responding to emails and interacting with customers and vendors * Scan, file, and organize both professional and personal items * Run various professional and personal errands * Fully manage the Vice President's calendar, scheduling meetings and appointments to ensure nothing overlaps and priorities are met * Manage travel itineraries * Attend various meetings and events with the Vice President to type notes and organize in OneNote for future reference * Assist in implementation and research for different projects or programs * Run recurring reports * Create and modify documents such as reports, letters, spreadsheets and newsletters * Regularly meet with the Vice President and HR Manager to reassess priorities and adjust focus where necessary * Keep Vice President's office in order including light cleaning * Maintain general company files in compliance with company policies and strict confidentiality * Assist HR Manager with daily tasks using several different computer programs and websites * Answer general employee inquiries and provide information when necessary * Perform clerical duties using general Microsoft Office programs (Word, Excel, Outlook, OneNote, Etc.
) * Maintain employee and company files in compliance with company policies as well as state and federal laws * Assist HR Manager with orientations and interviews * Help with the licensing process for samplers and technicians within NDGI * Scanning, electronic filing, and organizing on a routine basis * Creating or updating “how to” instructions on various tasks * Help HR Manager with payroll tasks * Develop and sustain a level of professionalism and rapport among team members and customers * Learn and manage the program we regularly use called Process Plan * Perform other various admin type tasks as the position evolves *Qualifications and Skills:* * Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software * Proficiency in collaboration and delegation of duties * Strong organizational, project management and problem-solving skills with multi-tasking abilities * Exceptional interpersonal skills with a friendly and professional demeanor * Ability to diffuse negative situations while remaining calm, professional, and courteous * Ability to organize a daily workload by priorities * Must be able to meet deadlines in a fast-paced quickly changing environment * Professional level verbal and written communications skills * Initiative to find next steps when completed with a task * MUST be dependable and self-sufficient * Strong attention to detail is crucial * Preferred to have at least 2 years of Administrative Office experience * Experience working in HR is a plus, but not required! *What others have loved about this position:* “I loved the variety of tasks.
I am one to get bored easily and this position gave me something different to do every day.
And with it being a brand-new industry to me, that was also very interesting learning all of that as I went through.
” “I love the environment at NDGI.
Everyone I work with is so genuine and so willing to lend a hand.
Kia is an amazing boss to work for.
She is so understanding and very personable.
It’s a very comfortable environment to walk into every day and I feel very welcomed here.
” *Benefits:* Paid Time Off Paid Holidays 401k Employer Contribution plan after 1 year Employer Contributions towards BCBS Health Insurance Dental, Vision and Life Insurance options through The Standard Short Term Disability, Accident, Hospital, and Critical Illness plans through The Standard Health Savings Accounts Job Type: Full-time Pay: From $17.
00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Health savings account * Life insurance * Paid time off * Professional development assistance * Retirement plan * Vision insurance Schedule: * 8 hour shift * Monday to Friday Ability to Relocate: * Fargo, ND 58104: Relocate before starting work (Required) Work Location: In person