Inspections Office Coordinator

Description Under limited supervision, the Inspections Office Coordinator performs administrative and customer service activities to assist the Inspections department.
Examples Of Duties Frequently interacts with the public, vendors, and city staff to exchange basic fact information as requested or as necessary, including taking receipt of payment for issued permits and answering, processing, and forwarding inspection requests.
Using knowledge of department operations and procedures, resolves most public informational requests without referring them to a supervisor or other staff.
Receives, responds, and refers inquiries of both a routine and confidential nature requiring knowledge of departmental policies, procedures, activities, and rules regarding data privacy.
May provide assistance to other departments.
Prepares forms, listings, informational and statistical reports, documents, etc.
by determining required data, gathering, receiving and compiling data from several sources, comparing information to verify accuracy and formatting data appropriately.
Develops and maintains the file management system, including electronic and physical systems.
Composes and/or types letters, forms, memoranda, and reports from abbreviated notes, tapes, and records.
Transcribes and/or takes minutes of meetings when necessary.
Processes building permits, applications, and other documents by reviewing forms for completeness, verifying information, performing necessary calculations, coding and entering data into a computer system.
Makes copies of materials, sorts and distributes mail, tracks and monitors the Inspections department office supply inventory and arranges for replenishment of items as necessary.
Assists in tracking grant funds for department purposes and works with finance department staff to account for grant fund uses.
Works safely, follows safe work practices, and identifies and reports unsafe work conditions.
Performs other duties as required or assigned.
Typical Qualifications Associate’s degree in administration or a related field One year of experience in administrative staff support Equivalent combination of education and experience is acceptable.
Ability to create and maintain effective working relationships with peers, superiors, other City departments, subordinates, vendors, contractors, external government agencies and organizations.
Strong communication skills, both orally and in writing.
Proficiency in the Microsoft Office Suite (Teams, Outlook, Word, Excel, etc); basic computer skills.
Valid driver’s license.
Supplemental Information PREFERRED QUALIFICATIONS Previous experience in a municipal government office environment.
Notary public High Deductible Health Insurance Health Savings Account (HSA) with City Contribution Match Dental Insurance Vision Insurance Flexible Medical and Dependent Care Spending Accounts NDPERS Pension Long Term Disability Life Insurance Accidental Death and Dismemberment (AD&D) Insurance Vacation Accruals Sick Accruals Personal Days