Accounts Receivable/Administrative Assistant

Position Title Accounts Receivable/Administrative Assistant Position Type Staff FTE 1.
0 General Employment Period 12 month General Work Schedule (days of week) Monday – Friday General shift hours 8 a.
m.
to 5 p.
m.
Benefits Eligible? Yes Job Summary/Basic Function The primary responsibilities of this position are to coordinate the accurate processing of student accounts, provide explanation of fees to students and parents, provide administrative support for the Vice President for Finance and perform accounting duties for the Business Office.
1.
Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.
2.
Student Account Receivables – 40% A.
Tuition Statement Coordination: · Work with other members of the Student Team to set up forms for each term including fees and refunding rules tables.
Process charges for off-campus program fees and make arrangements for processing of student account statements (paper, electronic billing, etc.
).
· Assist Student Accounts Manager with the Fee Assessment process.
B.
Customer Interactions: · Respond to questions and answer daily correspondence on student account statements · Prepare estimates for students and parents for determining loan amounts.
· Prepare mailings to students and parents with information on tuition and fees, monthly payments plans, etc.
· Make pre-collection calls to past due students with follow-up communication as needed C.
Student Account Adjustments: · Process adjustments, refunds, transfers, etc.
, on student accounts.
· Make adjustments online for refunding graduates, withdrawals, and non-returning students.
· Coordinate charges for damages and unpaid fines with other departments and process charges as needed on student accounts.
D.
Special Student Processing: · Process faculty/staff tuition discounts.
· Prepare billings for ROTC scholarships, vocational rehabilitation scholarships, and other outside scholarships where an invoice is required.
· Make adjustments to the accounts of Fulbright Scholars—whose contracts usually include free tuition, student health insurance, housing, etc.
3.
Provide administrative support for the Treasurer/Vice President for Finance – 30% Word processing, formatting, and reproduction of correspondence, reports, forms, etc.
· Maintain calendars and schedule/arrange meetings, teleconferences and special events · Prepare and update documents, spreadsheets, PowerPoint slides · Prepare materials and correspondence for several Board and college committees · Assist with preparation of budget materials, IRS reporting forms, audit letters, and internal campus communications, etc.
· Annually renew and update corporate registration status, NACUBO membership roster · Assist with administrative position searches 4.
Accounting Duties for the Business Office – 25% · Key Journal Entries · Set up and maintain vendors · Prepare monthly statements for non-student customers · Backup Accounts Payable Specialist and Administrative Assistant o Key invoices as needed o Validate keying of invoices as needed 5.
Other duties – 5% · Answer phones and distribute mail · Maintain Business Office Calendar · Act as notary public Minimum Qualifications · One year of accounts receivable and administrative support experience in an office environment · High proficiency using Microsoft Word, Excel, Outlook and PowerPoint · Strong Customer Service Experience Preferred Qualifications · Two-year degree in accounting, business, or a related field, and/or equivalent job experience · Experience using Adobe Acrobat Pro · Experience working with Banner Accounts Receivable Software Skills and Abilities: Excellent organizational, oral and written skills Strong interpersonal and customer service skills Ability to organize, prioritize and handle numerous concurrent tasks Ability to maintain confidentiality in all matters Detail-oriented with a high degree of accuracy Highly self-motivated and needs to be able to initiate tasks.
Ability to work with a diverse group of people Open Until Filled Yes Screening Begins 02/12/2024 Benefits Concordia College is proud to offer numerous benefits to its employees, including .
Health Insurance .
Vision Insurance .
Dental Insurance .
Preventative Chiropractic Program .
Retirement Plan .
Long-Term Disability Insurance (full-time only) .
Life Insurance (full-time only) .
Planned Time Off (PTO) starting at 18 days/year .
13 paid holidays including the time off in between Christmas and New Year .
Paid parental leave .
Extended Illness Benefit (EIB) .
Up to 100% tuition with discounts and scholarships at Concordia College and Concordia Language Villages.
.
Up to 50% tuition discount with Oak Grove Lutheran Schools .
Up to 100% tuition discounts with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
.
Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MAT bus rides EEO/AA Statement Concordia College will not discriminate against or harass any employee or applicant for employment because of race, color, creed, sex, religion, national origin, age, veteran’s status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status.
Special Instructions to Applicants Indicate salary requirements Employment Contingencies Background Check Location Moorhead