Administrative Coordinator

Administrative Coordinator (Nonacademic) - Extension Health Nutrition and Exercise Science This position performs a wide range of administrative, operational, and office support activities related to the general support of faculty, staff, and students.
Administrative duties Provide departmental administrative support, including reception, mail and phones.
Serve as main contact for assigned areas for work orders, fleet vehicle requests, and parking permits.
IT related duties: for example, security and key access; listservs; software updates; review web content for accuracy, etc.
Maintain accurate records for department per requirements.
Oversee departmental communications, as needed.
Schedule meetings, Zoom/Teams calls, create room reservations.
Event planning (speakers, refreshments, communications, etc).
Maintain meeting minutes.
Book travel.
Purchase requests.
Receive physical goods.
Facility Management processes: Coordinate office space changes for employees, key access, etc.
Coordinate hiring process Support the recruitment process (interviewing, scheduling, etc).
Post job openings and create new hire requests.
Communication with HR and search teams throughout hiring process.
Ensure all paperwork is accurate and completed to turn into HR timely (screening sheets, interview questions, interview reports, contracts, agreements, references, etc).
Responsible for managing new employees onboarding checklist and I-9 form.
Provide support for assigned departments operational processes Departmental asset management: track supplies and equipment inventory; affix inventory tags; report equipment moves; proper disposal of items; and maintain asset compliance.
Complete annual inventory and insurance processes.
Collaboratively work with the Accounting Service Center and Business Center personnel.
Provide support for data requests and reporting.
Support the overall success of the department Provide backup assistance as needed for team members Work Schedule: Monday – Friday 8:00-5:00 (Academic Year); 7:30-4:00 (Summer) Minimum Qualifications: High school diploma or GED 2 years directly related experience in an administrative office Excellent written and verbal communication skills Attention to detail Knowledge of Microsoft Office Ability to communicate and work well with people all levels of employees, diverse populations and varying specialties.
Preferred Qualifications: Associate’s Degree or 2 years of college.
3+ years of experience in an administrative role Benefits: NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university – with an effective date for new employees the first of the month following date of hire.
Other benefits include: wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay.
Optional benefits include: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.
About Us: North Dakota State University is distinctive as a student focused, land-grant, research university.
We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.
NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.
NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border.
Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle.
The community is consistently ranked as one of the best places to live.
No Smoking Notice: As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.
D.
C.
C.
§ 23-12-10.
EO/AA Statement: North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.
Diversity Statement: NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university.
We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another.
NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation.
Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.
Veteran’s Preference Notice: This position is subject to North Dakota Veteran’s Preference requirements.
Reasonable Accommodation Information North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities.
To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or ndsu.
hr@ndsu.
edu.