OVERVIEW:
This position will provide administrative support across the organization and will welcome guests and greet people who enter the building.
This individual will also coordinate front-desk activities, including answering phones, distributing correspondence and execute administrative tasks to the highest standard.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Primary focus to answer the phone in a timely professional manner and directs calls to the appropriate personnel.
Will provide coverage of other locations as needed.
Greets walk-in customers with a friendly, helpful manner as soon as they arrive and connects them to the appropriate individual or department.
Receive, sort and distributes daily mail and/or packages.
Assists with processing and mailing daily invoices, monthly statements, and AP check dispersing.
Assists with projects as assigned for other departments and/or locations.
Responsible to maintain proper stock of office supplies for all locations and properly coding order invoices per location and department.
Conducting nightly review and stocking of paper within printers and copiers.
Assists with monthly Credit Card receipt processes.
Ensures daily parts invoices are filed.
Maintains clean and orderly workplaces to include the front desk, conference room, and admin sitting area.
Assists with company events as needed.
Assists with other projects as assigned by the Administrative Supervisor.
JOB REQUIREMENTS:
Must share our Core Values: Do the Right Thing, Be Curious, Have Passion, and Be Innovative
Strong keyboarding skills including 10 key.
Experience with computer based multi-line phone system.
Proficient in Microsoft Office Suite.
Excellent organizational skills.
Must have excellent communication skills, ability to communicate effectively both orally and written to both all levels of employees.
Must be able to follow processes and procedures from beginning to end.
Must be aware of their surroundings and keep track of everyone to the best of their ability.
Must have a positive mental attitude, self-motivated, goal oriented, highly energetic, positive, and outgoing.
BENEFITS:
Health
FSA
HSA w/ Employer Contributions
Dental
Vision
Life / AD&D / Critical Illness
401k + Company Match
PTO Accrual
Paid Holidays
Prescription Safety Glass Reimbursement
Safety Boot and Cold Weather Gear Reimbursement
Employee Assistance Program
Uniform/Clothing Allowance
Employee Events
Sponsorships
Additional Job-Related Education and Trainings
Short/Long Term Disability – Employer Paid
NATURE AND SCOPE OF JOB:
Requires sitting, standing with periodic lifting, walking, standing, bending, stooping, and stretching.
Requires ability to push, lift, pull, and/or carry 10 lbs.
or more.
The duties described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents.
Supervisors or managers may ask job incumbents to perform other duties as needed and/or required.
Management has the right to revise this position description at any time.
The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.
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