Learning Coordinator

Overview: Responsible for performing a variety of administrative functions supporting all levels of the Learning & Leadership Development team, with a focus on the Learning Management System (LMS) and Learning Records Tasks require a significant level of trust, self-discipline/confidential discretion and are of moderate to advanced difficulty requiring excellent administrative and organizational skills.
Responsibilities: Provide excellent customer service to both internal and external clients Communicate messages to the appropriate parties in a timely manner May support with data entry in various systems Support with verification of data accuracy in various systems Build trust and work collaboratively with partners at multiple levels of the organization, including staff, craft, stakeholders, and management Provide general administrative support to Learning & Leadership Development team, including word processing, data entry, copying, emails and other general administrative functions Create and maintain team meeting records including agendas and meeting notes Process invoices and purchase orders as needed Assist the LMS administrator by entering data on training and certification rosters and records into the LMS or other systems as required; scan training and certification documentation and log into systems as needed Enter external vendor (example: OSHA) training records, scan and distribute cards Coordinate collateral for Learning & Leadership programs and meetings, including schedule meeting rooms, arrange hotel accommodations, travel, and food/catering Order, catalog, track and ship supplies for Learning & Leadership development events as requested Distribute and monitor evaluations for training and leadership development programs Set up training rooms and facilities, distribute training materials, and assist corporate trainers during training sessions and classes Collaborate with Workforce Development Coordinator to provide backup and support when necessary, including virtual training/producing and event support Participate in company-wide committees as time allows to foster collaboration and communication with team Assist in addressing requests for reports for Learning Management System Assist with updating and transferring training records for employees who transfer into the company or within organizations in the segment as needed Assist with maintaining schedule of learning programs; including creating live trainings in the system and keeping schedule of live trainings up to date Other duties as assigned Qualifications: Education and Work Experience Requirements: Associates or Bachelor’s degree in business, education or related field preferred Minimum of 2 years of experience in office support or administrative roles and/or experience with a learning management system Knowledge, Skills and Abilities Required: Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Zero Injury principles Excellent customer service skills and ability to manage multiple priorities Ability to successfully communicate to multiple levels of technical understanding Advanced computer skills and knowledge of Microsoft Word, Excel and PowerPoint Type and write reports with accuracy and appropriate grammar Excellent organizational skills and ability to multi-task Effectively present information and respond to questions from employees WORK ENVIRONMENT When visiting jobsites, the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises MasTec, Inc.
is an equal employment opportunity employer.
The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, religion, national origin, age, disability, genetic information, military status or any other consideration made unlawful by applicable federal, state, or local laws.
The Company also prohibits harassment of applicants and employees based on any of these protected categories.
It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.